Some Applicable Thoughts On Applications

 

The Functions of Applications

            Applications such as Microsoft Word, Excel, and PowerPoint can be used for various tasks, from business to personal to entertainment purposes. Word processors are primarily used to write and revise documents, allowing users to edit, format, and change text layout. They provide the ability to output text to a printer or file and have other features such as grammar and spell check and the ability to add charts and graphics to documents. Word processors are the most commonly used applications in business, education, and personal document creation.

            Excel is an electronic spreadsheet application designed to allow users to enter, store, manipulate, and calculate data. A spreadsheet is extremely useful for accounting purposes as formulas can be written for addition, subtraction, multiplication, and division. Spreadsheets such as Excel are also used to create various types of graphs and charts. PowerPoint is primarily a presentation software for creating slides that can be integrated with graphs, charts, pictures, animations, and text. PowerPoint allows the user to use different templates to customize their presentation to their needs.

Advantages and Disadvantages

There are many advantages to using these applications; the first is convenience. Word processors today are much more advanced than previous methods, such as typewriters. Modern word processors allow documents to be easily and quickly corrected, shared, and stored. One disadvantage would be security. Word processors are typically used online; if a document requires the utmost security, using a typewriter may be an option. Excel provides the ability to calculate and manipulate numbers, text, and various types of charts in an orderly manner quickly. This ability provides an advantage over previous methods like using paper and pencil with a manual calculator to perform these same calculations or manually draw a chart. Applications such as PowerPoint provide the ease and convenience of putting together presentations that can include text, animations, and photos in a slide format that can be shared and modified by more than one user; some of the advantages of using PowerPoint are the flexible use, for business and education, the ability to make engaging presentations, the customization capabilities and the ease with which beginners can use it. A few disadvantages are the possibility of creating a presentation that is not engaging by putting unnecessary elements in that may distract viewers from the practical points of the presentation. Other disadvantages may be technical problems, such as corrupted files or compatibility issues which may cause the presentation not to operate properly.

Most Appropriate Recommended Application

            Although I found Word the easiest to use, the application that seemed to be the most useful in terms of readability, adjustability, and the ability to show the hours and percentages of how my day breaks down, using Excel is the most visible way to plainly view what tasks take the most and least amount of time during my day to accomplish.